Submitting tickets and invoices with expenses is a task that freelancers and companies must complete to be accountable to the Treasury, and there are apps that specialize in automating this process. Exacta Xpens is one of themand in EL ESPAÑOL – El Androide Libre we tested it to see what it offers.
It is a software solution specially designed to record payments, and they can use it both companies and freelancers. In addition, it complies with the legislation so that the images taken with the application are recognized by the Tax Agency as an official document.
This way, the process of sharing expenses with the business is greatly simplified, and the business in turn makes it easier to track its amount and category. In the case of the self-employed, automatically record data from your invoices and tickets it will also be so easy to take a picture.
Easy to use
The great claim of this application to be used by companies or professionals is the great saving of time that it supposes compared to having to manually enter all the data that is in the tickets and invoices. Adding information from one or two receipts is simple and can be done quickly, but when it piles up, the process can take time if you don’t have help.
To use it, it is necessary to request a test or contact the company. Once you have access to it, you just have to click on the button to save a new receipt and take a picture of it. In the downloaded items tab automatically extracted data appears, such as the type of document it is (ticket, invoice or itinerary, among others), its nature, the amount of the expense that was paid and the way to do it. Having taken this data from the receipt, it cannot be changed, so there is no space to change its actual values.
Expenses collected by category
The free Android
Thanks to another button, it is possible to add one or more photographs to the same tab in order to also extract information. This is very useful in cases where invoices occupy more than one page. They will all remain grouped in the tab they are added to.
The app, which is free on Google Play, may generate and manage reports from time to time, and may be synchronize with the management system used by the organization or the employee. They can even work directly with agencies to arrange expenses and be prepared for inspections.
Logically, uploading this information should be a process with which care is taken and it is verified that all information has been reflected correctly. In case the application crashes, it is best to contact the company so that they can help you find a solution.
Accredited with the Treasury
One of the great advantages of the application is that it is approved by the tax authorities, including the foral administrations, which are in Europe, so the documents uploaded through Exaccta are recognized as official by the Treasury. These are uploaded to the cloud space of the application and their data is automatically added to the dashboard. This is one of the best parts of the app, because allows you to easily see the balance. In addition, users who are also supervisors will be able to access the balance of each of the employees.
There is another section that displays a list that aggregates all the content that has been uploaded, dividing it into categories and adding the amount that has been spent on each. These results are extremely useful for being able to quickly see where there has been a higher spend, and users who manage other users will be able to access common statistics that provide a better overview.
You cannot download any tickets, but administrators can delimit the type of compatible operations and, in the event that an unplanned invoice is uploaded, its data will not be added. This means that, in the case of companies, they can have more control over employee compensation, as well as how to adapt the operation of the application to the compensation policy.
This allows that each time an invoice is recorded correctly, it can be discarded. All the information in it will be digitized and synchronized with the Exaccta cloud, which will help save paper and space, as well as better organize all computerized content.
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