The telegram as a working tool: 5 fundamental tips

Telegram has become one of the benchmark messaging apps in Europe. Although it does not have the volume of WhatsApp users, the app continues to grow and already has future plans to generate income that will make it more independent and sustainable in the long run.

At El Androide Libre, we use Telegram, among many other tools, to transport our communications. From the first day I started working here, we were already using it and no other messaging app has suited the way we work better. And on this basis, we bring you five fundamental tips for using Telegram as a work tool, if it is within the possibilities of your team.

Although we have called it the tips as a working tool, if you have fellow students you can also apply them for your student life. We also mentioned Telegram, but they can be applied to other messaging apps (but not in the same way).

EVERYTHING goes through recorded messages

Saved messages are the chat that Telegram calls the chat that in other apps we could use to create a conversation with our own phone number. This chat can have many uses, and one of the most useful is usually to make it your primary inbox, and apply some sort of zero inbox (recording the differences).

Any news item that might become an article, reminder, or idea goes through saved messages, turning it into a message queue that we clean up at a certain time of the day, either by deleting it, using it or by archiving it when it is sent. to other chats if this will become a recurring resource.

One of the big advantages of using tracked messages is Android’s ease of sharing everything. Either because I’m on Twitter or reading a webpage, if something is likely to become a resource for our work, first of all, it goes to saved posts.

While theoretically you could extend this chat to infinity and beyond, since it’s a queue where you always see the newest first, if you don’t clean up at the end, you end up forgetting all the annotations before a busy day in which you record too much.

Use as many groups as needed, even if they are empty or with the same people

In the same way as on a PC you have folders to save your files in a hierarchy which follows your own logic, you can create alternative chats to saved messages the same way you would in WhatsApp (creating a group with at least one person to expel it nothing to create the gro up). In my particular case, I usually use a lot of groups with links of interest, uploaded files, and others where I keep posts that have gone through recorded posts and am interested in talking.

Since there is no limit to the number of groups you can have, you can create a group to record messages on a different topic. Beyond groups for yourself, you can also create all the groups you need for different themes, even if they are all the same people. Creating groups that serve a single purpose not only helps prevent conversations on different topics from getting mixed up, but also improves productivity by talking exclusively about one topic.

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Send files and images and essential use of the text box

One of the features that Telegram has the most is its ability to send files up to 2 GB. Although this is not a tool we should consider sending large files or using the platform as a cloud private, the ability to send and share files of such a size in the end always leaves the door open for us to end up opening more and more files.

One feature that not everyone takes advantage of when sending a file is the small text box that allows us to add descriptive text to the file or image we are going to send. If, in addition to sending the file, you intend to keep it in Telegram, write a descriptive message.

The reason? If you start to accumulate messages, I assure you that this message will sooner or later be forgotten. By giving it a descriptive name, it will be easier for us to search for said file in any thread using the Telegram message finder.

Having call and video calling tools is good, but not essential

In recent months, Telegram has added tools like video calling and reinvented voice chats for groups, tools that in recent months have become essential for those who have telecommuted and never telecommuted.

While this may seem like a handy tool, in our experience misused video calls can be an absolute waste of time. Texting is very underrated, but when the whole team integrates it into the way they work, it’s a lot faster and smoother. When there is a sense of urgency, a direct call is always best to make sure your partner is paying attention, but it’s not essential.

While it is true that depending on who we work with, speaking with messages can be more or less effective. The great thing about texting is that you can be as short and concise as possible, and this can often be misunderstood. If you have to argue what you want to explain to avoid misunderstandings, this immediacy is lost, so everyone in the chat must have a little left hand before any comment which, as it has neither tone nor gestures, can be misinterpreted.

Scheduled messages are the best possible tool

Since I started using Telegram in El Android Libre in 2015, a host of features have arrived, but none have changed my life as much as scheduled messages. To use it, instead of pressing the send button, hold it down (or on the PC, right click) and click on the program message.

This feature will automatically send the message to the chat you write for the day and time you choose, whether it’s an individual chat or a group. Any event or thing that can be automatically remembered, we convert it into a scheduled message. If we are in recorded messages, the function changes its name to “Set reminder”, becoming a message that will appear and of which we will receive a notification.

Beyond using it to remind us of messages that should not be forgotten, a very practical use that we use is to send messages to a colleague who has already finished their work, leaving them scheduled at the time