so we can work together in Pages, Numbers or Keynote

It is more and more common for us to work with other people on the same document. Obviously, we can do our part and then send the result to someone else to finish their part, but there is a more efficient way to do this: work in collaboration. A feature of Pages, Numbers and Keynote that will allow us to produce certain documents very easily and efficiently.

A link, but always with the right options

Share a Pages, Numbers, or Keynote document with someone else so we can all pose work on it simultaneously it’s really easy. In a nutshell what we will do is send a link with the invite, nothing more, but it is very important that we choose the appropriate sharing options.

• Who has access: This is the most important setting. Here we decide who accesses the document: only the invited people or anyone with the link. The key here is that if we choose the first one, our recipient must have an Apple ID, which is the one who will receive the invitation and authorization. Therefore, this option, a priori more secure, we will only use it when we share the document with an Apple user. If we want someone who will be working from Android or a PC to open it, the best is to choose Anyone with the link
  Otherwise, the other person will need to sign up for iCloud and create an Apple ID.
• Excuse me: With this setting we decide whether the people we invited in the previous permission can make changes to the document or whether they need to access a version of Read only.

Let’s move on, after this introduction, to the easy part of the process: invite someone

. On Mac, the steps are really very simple, including the following:

1. We open the document in Pages, Numbers or Keynote.
2. We hit the button Collaborate from the top.
3. In Authorized access to we choose between Only the people you invite the Anyone with the link. If we choose this second, we can set a password by pressing Add password.
4. In Excuse me we choose between Read and write the Read only.
5. We choose between To post, Posts, Copy link the AirDrop to send the invitation.
6. We touch To share.

On iPhone or iPad The steps to follow are pretty much the same, especially these:

1. We open the document in Pages, Numbers or Keynote.
2. We hit the button with a person inside a circle and a small +.
3. I enter Sharing options.
4. In Who has access we choose between Only the people you invite the Anyone with the link. If we choose this second, we can set a password by pressing Add password. In Excuse me we choose between Read and write the Read only.
5. We touch .
6. We choose the application with which we want to send the invitation.

Nothing more. In this way, the person or people that we decide will receive an invitation with which they can access our document and consult or modify it as we have decided. From there, we can all edit the document knowing that there is only one copy, which we all have access to and see its changes in real time.

Imagen | Scott graham